When a company brings on a new employee, they are expected to perform their best on the first day, even without prior introductions to the company, their roles, or their team.
It may lead the new employee to undergo stress and create negative impacts. Without a proper understanding of the role, the outcome of the employee will not reach the expected level. And finally, this may result in the employee quitting the job within a few months of joining.
In any organization, new employee onboarding is a vital role, that helps the employee to start comfortably. An effective onboarding involves welcoming the new employee and introducing the company’s culture, new team, and the roles and responsibilities of the role.
To make this process smooth and efficient, the HR person takes many steps to streamline the onboarding process.
In the digital era, these onboarding processes can be handled by various HR tools in the no-code platform. These tools automate various processes and provide streamlined employee management in the digital workspace.
What is digital employee onboarding?
In the digital age, many organizations use various tools and technologies for onboarding new employees. With these tools, organizations can provide training, introduce new employees to their teams, and share policies. In traditional onboarding processes, all these will be done in person, whereas in digital onboarding all these activities can be completed online.
The HR process management software integrates various tools to automate tasks such as applicant tracking, onboarding process, providing training, learning system, employee engagement, and HR analysis. This HR management software (HRM) reduces time and cost for the organization by automating various tasks and increasing efficiency. HRM automation will be more effective than the traditional process and mainly coming to digital workspace.
A few HR tools
Here are a few primary HR tools that enhance HRM automation.
- Applicant tracking system
An application tracking system is an automation tool that is used to automate the HR recruitment processes like posting job openings, shortlisting applications, scheduling interviews, and coordinating with the candidate.
- Onboarding tool
The onboarding tool helps HR to provide an efficient onboarding program to the new employee. It automates processes like welcoming new employees, background verification, providing training, introducing roles and responsibilities, and assigning tasks.
- Learning management system
This learning management system allows HR to create and share the learning materials for the new hire. This tool allows HR to upload documents, videos, and audio to assess the training. This tool can be personalized according to the employee’s assessment report.
- Employee engagement tool
This employee engagement tool allows HR to monitor and enhance employee engagement. As this tool automates employee engagement, the new employee need not wait for any training or tasks to be assigned.
- HR analysis tool
This tool makes the analysis processes like monitoring the new hire’s performance, employee attendance, new trends, and so on easier. This tool will also perform analysis on team performance, and it provides reports. These automation processes, ensure HR person finetunes the challenges or drawbacks of the team at once and takes proper actions to enhance the team’s efficiency.
Benefits of digital employee onboarding
Since digital employee onboarding offers several benefits, such as efficiency, consistency, cost reduction, time reduction, enhanced employee engagement, and continuous support.
- Efficiency
These HR management tools automate various onboarding processes and enhance the efficiency of the organization. With all the documents and files in one place, the organization can access and handle everything with ease which will enhance efficiency.
- Consistency
Since the automation software provides streamlined onboarding processes for every new employee, it provides consistent training and engagement for all employees. Thus, it ensures all the employees will start their training from the same place.
- Cost reduction
Onboarding new employees digitally requires no paperwork, printing, or many resources. If the training needs to be given in various fields, there is no need to spend many resources. Even all the pieces of training can be uploaded and given digitally. So, the cost of additional resources, paperwork, and printing will be reduced here.
- Time reduction
Since the onboarding processes are done digitally, a lot of time can be saved. Here the new employee need not wait for the senior person to complete his work for providing training. As it goes digitally, everything goes one by one as per the speed. As there is no dependency, time spent can be reduced.
- Continuous support
As the process goes digitally, the new employee can get 24/7 support from the system. If the new employee has queries after their training, they can get immediate support through the automation tool. This helps the new employee to clear his queries and go on with his tasks.
Conclusion
With all these benefits, HR tools can enhance the efficiency of employee onboarding digitally. Here both the organization and the new employee will work in a comfortable zone. The positive feedback of the new employee gives the option to stay in the organization for the long term, which also benefits the organization’s growth.
